ATF eForm 5 NFA Tax Stamp Walk-Through Guide

How to guide and walk-through guide for the ATF eForm 4 NFA Tax Stamp Application - ATF e5320.4 Application for Tax Paid Transfer and Registration of Firearm 

Before you start using the ATF's eForm website you will need to register for username and password.  You can view our ATF eForm Registration Guide here.  If you already have a username and password you will need to login.  

Please note that only FFL holders can currently use the ATF eForm 5 application.  This means applicants who plan to use the ATF eForm 5 application will complete the ATF eForm 5 with the their FFL.

In the middle of the screen, you will see the available forms that you can be used using the ATF’s eForm website.  Double click the first green icon ATF Form 4 and your form will start to load. 

Screen 1:  Form 5320.5

Intended Use of Form

This form is to be used to apply for the tax exempt transfer of an NFA firearm or firearms. To submit it electronically, the transferor must be an active Federal firearms licensee who has paid the NFA special tax for the current tax year. If the firearm is unserviceable, the transferee may only be a legal entity, such as a corporation or trust, where fingerprints, photographs, or the Law Enforcement Certification are not required. Otherwise, the transfer can only be to a Federal, State or local government agency.

If the transferee is a legal entity, the transferor must provide documentation of the existence of the entity, such as the article of incorporation for a corporation or the trust documents.

If the transferee is a government agency, the identification of the agency for entry into the eForms system will be guided by the agency's Originating Agency Identification Number (ORI). The submitter will need this information before submission. Be aware that all government agencies do not have an ORI. If the government agency does not have an ORI, then the transfer application must be submitted as a hard copy application.

Any required documentation must be submitted electronically with the eForms application. The system provides an attachment function for each application. The typical types of attachments are identified in a drop-down menu within the system. If the type of attachment is not identified in the drop-down, select 'OTHER' and describe the type of documentation in the corresponding field.

The transferor will be selecting the firearm or firearms to be transferred from current inventory. If the transferor is unable to find the firearm or firearms in the inventory, please contact the NFA Branch at (304) 616-4500.

Select Next to agree to the guidelines. 


Screen 2: Application

Select License:. You will your FFL license as the transferor.  


Application:  Select the type of tax exempt transfer you will be completing.  The two options are, "Firearm is being transferred to a Government Entity."  Please note, "Firearm is being transferred to a lawful heir or by operation of law" is not an option at this time.  

Internal Control Number: The internal control number can be used by the transferor to help find applications.  This field will not show up on the completed ATF eForm 5.  The ATF suggests using the customer’s name, phone number, or a unique identifier here to help you find a form within your eForm account but can also be left blank.

Screen 3: Transferor 

The transferor's FFL information selected on the previous screen will be displayed here. You can verify the transferor's information and click next.

Screen 4: Alternate Address

If the firearm is located at a different address than the previous screen, the transferor can indicate that here.  This is similar to box 3e of the paper ATF Form 5.  If the firearm is located at the address from the previous screen then no address needs to be entered on this page.  You can click next to proceed to the next screen.

Screen 5: Transferee

If the firearm is unserviceable and is being transferred as a curio or ornament

The transferee's FFL (first three and last five), EIN, and SOT Class must be completed in order to retrieve the transferee's information.  The rest of this page will be completed from the transferee's FFL information.  No FFL button can't be selected at this time. 

If the firearm is being transferred to a government entity

The transferee's ORI number can be entered in the ORI number and then you can click search to retrieve the transferee's information.  You can also search for the ORI number based on the zip code of the government entity.  To do so, you will write in the zip code and click ORI search.  Once you have selected the correct ORI number, you can click ok to add the information to the transferee page. 

Screen 6: Firearm - View Image

The firearm page is you will add the firearm that the transferor will be transferring to the transferee.  

You will start by clicking the add firearm button located above the table and to the left.  This will load a new window where the FFL’s approved ATF Form 3 firearms will be displayed.  If you have a large inventory, you can search faster by typing in firearm specific information in to the white boxes above the columns in the table.  You can search by serial number, manufacturer, product type, caliber, model, barrel length or overall length.  On you have found the correct firearm, you can select the firearm and click okay.  You will then see the firearm in the table.  

Screen 8:  Electronic Documents 

The electronic documents page is where you can upload additional documents that are relevant to the application, e.g. government contract, purchase order, etc. 

To upload a required document, you will select the choose file or browse button, to navigate to your scanned copy of your document.  You will select the appropriate document type from the dropdown.  In the description box you will write in documents title.  Then click add document.

Screen 9: Certify

Sign & Submit:  Click the “Sign & Submit” button to submit your ATF 5320.5 eForm.  You will need to validate the user id and the user pin.  


Information located within this article is current as of March, 2022. Information located within this article is an original guide created by National Gun Trusts and not to be cited or used without the written permission of National Gun Trusts.

 

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