Rules of Behavior for ATF’s eForms System - Must be Accepted Every 6 Months.
The Rules of Behavior for ATF’s eForms System must be accepted every 12 Months. You can view them below:
You are requesting access to the ATF’s eForms System from the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF). However, as a condition of receiving this access, you are required to certify that you have reviewed the ATF’s system security policies and to abide by these policies. Security policy emphasizes awareness practices for the purposes of authenticating the user and thereby safeguarding ATF’s valuable information resources.
By executing this user agreement, you also acknowledge that the use of certain eForms in ATF’s eForms System access tax returns and/or return information. Pursuant to 26 U.S.C. § 6103(c), you agree to give access to this information to authorized users designated by you for purposes of completing eForms where tax information is utilized to complete the eForm.
The system user identification (USERID) is being issued to you as your means to access these resources. You have generated your own password and PIN to use in combination with the USERID. This process is intended to authenticate the individual associated with the account and ensure that individual intends the legal benefits and consequences of the actions. Therefore you, as the user, must create an account and be issued a USERID. It is a violation of these rules for any third party to apply for a USERID and/or generate a password or PIN on behalf of another person.
It is also a violation of these rules to request access to a user account if you are not the account holder, or a bona fide employee of the account holder with responsibilities requiring the use of ATF’s eForms on behalf of a business entity. Actions of this type constitute a breach of system security and will result in immediate termination of your assigned USERID/password from the system.
The USERID, password and PIN are to be used solely for personal use or in connection with the performance of your work-related responsibilities if these responsibilities require the use of ATF’s eForms on behalf of a business entity. Use of your USERID, password or PIN by anyone other than yourself is expressly prohibited. You agree to be responsible for the safeguarding and confidentiality of the assigned information and accountable for all activity with your USERID. Further, you agree that you will not provide this confidential USERID/password to another user nor will you sign on to ATF’s eForms so that another person may access ATF’S eForms in your absence or on your behalf. Actions of this type constitute a breach of system security and will result in immediate termination of your assigned USERID/password from the system.
The USERID, password and PIN are to be used solely for personal use, or in connection with the performance of your work-related responsibilities as a bona fide employee if your responsibilities require the use of ATF’s eForms on behalf of a business entity.
Please be aware that a Federal firearms licensee (FFL) cannot submit any eForm for a customer or another FFL where the customer or other FFL must have their own account. An example of this is if a customer asks the FFL to use the FFL’s account to submit an eForm 1 for the customer’s trust. While the trust’s name will be shown on the application, the electronic submission and electronic signing of the application will be by the FFL who is not a part of the trust and, thus, is not eligible to sign the application. The customer must create his/her own account to be able to sign as the trustee. Similarly, an FFL cannot use another FFL’s account to submit forms as the FFL to which the firearms are registered is responsible for submitting transfer applications.
Submission of any ATF eForm must be made by the appropriate account holder. For example, an eForm 1 may be submitted only by the maker of a firearm through an account created by the maker, and may not be submitted by another account holder on the maker’s behalf. Similarly, an FFL transferring a firearm pursuant to an eForm must create an account and submit the appropriate transfer form as the transferor of the firearm.
In addition, as a user of ATF’s eForms, I acknowledge my responsibility to conform to the previous and following requirements and conditions:
- Log-off the system when leaving the system/workstation area;
- Refrain from leaving written passwords in the workstation area;
- Avoid creating a personal password that can be easily associated with you;
- Avoid posting printouts of sensitive output data on bulletin boards;
- Avoid leaving system output reports unattended or unsecured;
- Immediately contact the ATF, as appropriate, regarding any suspected violation or breach of system security;
- Respond to any inquiries and requests for information you may receive from either the ATF Headquarters or management officials regarding system security practices.
- Protect all electronic/optical media and hardcopy documentation containing sensitive information and properly dispose of it by shredding hardcopy documentation.
- Refrain from utilizing an account created for you by a third party regardless of whether you later changed the password or PIN.